Online board meetings are a convenient way to conduct meetings, without the need to be physically present. It allows more members to participate as well as removing the need for time-consuming and costly travel costs. However, virtual meetings are not free of challenges. To ensure that these meetings are as efficient and productive as they can be it is vital to follow certain etiquette guidelines.
1. Utilize an online icebreaker to enhance engagement prior to and after meetings. This will help board members become acquainted with each other. You can also ask the board members to introduce themselves by using the chat box. It’s a great method for everyone to feel comfortable with technology and begin the meeting.
2. Train the less tech-savvy members of the board. This will help reduce the barriers to adopting new technologies. Training will also help them navigate the board portal and other tools, effectively. 3. Before the call begins ensure that all participants have a stable audio/video configuration and a stable internet connection. This will enhance the quality of the call. 4. Be sure that everyone utilizes the mute function when not speaking. This will reduce interruptions from other board members, and also eliminate external distractions.
5. Record and draft minutes of meetings. It is essential to ensure that the minutes are a valuable resource for attendees and include all pertinent information. Minute-takers should also strike an https://justboardroom.com/basics-of-board-minutes/ equilibrium between thoroughness conciseness and accuracy. Additionally, they should avoid including informal discussions or personal opinions in the meeting minutes.